When you need to change the mail server for multiple individuals in the Domino Address Book, manually editing each person document can be time-consuming. However, you can streamline this process by creating a simple agent.
This agent will automatically update the MailServer field for the desired individuals. In this guide, we will walk you through the step-by-step process of creating such an agent using the Domino Designer. By following these instructions, you can efficiently update the mail server for a few or even hundreds of people in a few simple steps.
Step-by-Step Guide:
- Begin by opening the Domino Address Book from your Workspace. This is where you will create the agent.
- Right click, then Open In the Designer, locate the “Code” section and click on “Agents” within it. This will display a list of existing agents.
- To create a new agent, click on the “New Agent” option from the menu.
- Provide a name for your new agent. For example, you can name it “Set MailServer to Jakarta/Domino.”
- Choose the option “Simple Action” as the type for your agent. There are several other types available, but for this purpose, “Simple Action” is suitable.
- Click the “OK” button to proceed.
- At the bottom of the agent editor, you will find an “Add Action” button. Click on it to add a new action to the agent.
- A dialog box will appear. From the “Action” menu, select “Modify Field.”
- In the “Modify by” menu, choose the option “Replacing” instead of “Appending.” This ensures that the existing value in the field will be replaced with the new one.
- Click the “Replace” button to specify the field modification action. Your simple agent is now ready to run
- Open the “Messaging” view and navigate to the “MailUser” section. You can usually find this view in the Address Book.
- In the “MailUser” view, click on the Action button located at the top of the window.
- Select the individuals whom you want to move their mail server to the new server by press space-bar
- From the Action button menu, choose the name of the agent you just created. This will initiate the agent’s execution on the selected people.
- Congratulations! The mail server for the selected individuals has been successfully changed using the simple agent you created.
These are the initial steps for creating a simple agent to set the MailServer field on the Person documents in the Domino Address Book. By following the remaining steps and configuring the agent accordingly, you will be able to efficiently update the mail server for multiple individuals with ease.
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